Payroll Management Services
Reliable Payroll. Less Administration. Better Compliance.
Payroll involves more than calculating wages. Each pay period brings responsibilities for employee information, deductions, payments, and recordkeeping. As your team grows, keeping these details organized can take valuable time away from running your business.
HCCPA provides payroll support tailored to your workforce and pay schedule. We help establish a consistent process, maintain payroll records, and keep reporting requirements in view, so you can spend less time on administration.
Our goal is to make payroll more consistent and manageable, so you have a clear process and your employees are paid accurately and on time
Managed Payroll Services
Managing payroll involves more than calculating employee pay. Each pay period requires accurate employee information, careful review of earnings and deductions, and clear records of any changes. HCCPA supports your regular payroll cycle with a process tailored to your team, pay schedule, and business needs.
We help review employee information and pay details, including wages and salaries, overtime, vacation pay, taxable benefits, bonuses, and other adjustments. We can also assist with payroll updates for new employees, changes in compensation, and departures, helping keep your records current.
Our services include calculating applicable source deductions, preparing payroll summaries and pay statements, and organizing the information needed for remittances. Before payroll is finalized, we help identify unusual amounts or missing information so they can be addressed during the review process.
We can also reconcile payroll reports with your accounting records and help organize information for year-end reporting. A consistent payroll process makes each pay run easier to review, reduces administrative work, and maintains reliable records to support your payroll filings
Employee Setup & Payroll Records
Accurate payroll begins with complete employee information. HCCPA helps organize the details needed to set up new employees in your payroll system, including pay rates, pay schedules, employment start dates, and the information used to calculate deductions.
We can also help record applicable benefits, vacation arrangements, and other compensation details. Reviewing this information before the first pay run helps identify missing items and reduces the need for later corrections.
As your team changes, we help keep payroll records current. This includes updates for salary adjustments, changes in working hours, leaves of absence, and departures, with clear effective dates and supporting documentation.
Well-maintained employee records support consistent payroll processing, year-end reporting, and responses to employee questions. Our goal is to give your business an organized record of payroll changes and make routine administration easier to manage.
Payroll Remittances & Employer Obligations
Employers have responsibilities beyond paying employees. Source deductions must be tracked and remitted, and the amounts reported should agree with payroll records.
We help you monitor remittance information and relevant deadlines. For Ontario employers, we can also assist in reviewing whether Employer Health Tax or WSIB reporting requirements apply and help organize the records needed to address them.
Year-End Payroll Reporting
Year-end payroll reporting brings together the earnings, taxable benefits, and deductions recorded throughout the year. HCCPA helps organize and review this information so employee slips and employer reporting are supported by complete, consistent records.
We review payroll totals, reconcile them with your accounting records and remittance information, and follow up on discrepancies or missing details. This may include checking employee information, bonuses, taxable benefits, and adjustments that need to be reflected in year-end reporting.
We assist with preparing applicable T4 slips and summaries and organizing them for filing and distribution to employees. Where corrections are needed, we can also help review the affected information and prepare amendments.
Regular payroll reviews throughout the year make the year-end process more manageable. By identifying issues early and maintaining clear supporting records, we help reduce last-minute corrections and give your business greater confidence in its payroll reporting.
Records of Employment (ROE)
When an employee has an interruption of earnings, a Record of Employment may be required. The information reported depends on the employee’s pay history and the circumstances of the interruption.
We can help gather and review the relevant payroll information and assist with preparing the ROE, so the process is handled promptly and consistently.
Payroll Support That Fits Your Business
Some businesses need help with every pay run; others have an internal team and need support with setup, reporting, or specific payroll questions. We can discuss your current process and determine where HCCPA can provide the most useful support.
Contact us to discuss your payroll needs.